Gerber Group is a renowned hospitality and nightlife leader, encompassing 7 iconic venues in New York City, Atlanta, and Washington D.C.
Since opening its first property in 1991, the company has redefined the timeless hotel bar with innovative, destination-worthy dining concepts. Today, Gerber Group is a tastemaker in the hospitality industry and preferred partner to Starwood Hotels & Resorts, W Hotels Worldwide, and many more.
“Today, I can approve all of our invoices for all of our properties in just a few minutes. That would’ve taken over an hour prior to Archie.”
Director of Guest Relations, Gerber Group
Gerber Group spent too much time & energy on getting contractors paid
Every bar under Gerber Group employs contractors, such as DJs and musicians, on a per-night basis. This means a constant flow of invoices, which must be paid and logged in the respective property’s accounting records.
Before Archie, Gerber Group manually collected invoices and tax docs manually via email
Next, they’d mail out physical checks — and hope nothing went awry during the delivery.
Worst of all, if an invoice had an error, they had to restart the whole process.
Here’s one all-too-common example: Contractors would move and then forget to share their new address. Mike Clemente, who runs events and entertainment at Gerber Group, and his team would then issue a stop payment for the paid check, request new invoices and tax docs, and mail out a new check.
This led to long wait times for payments and excessive back-and-forth between Clemente, his accounting team, and the vendors themselves. As Gerber Group kept opening new properties, this system became unsustainable. They contracted more staff and entertainers (meaning more invoices), but the internal team stayed the same size.
They needed a scalable payments solution to free up time and focus on what matters: the guest experience. After trusted industry peers recommended Archie, Clemente decided to reach out.
Gerber Group reclaims time for what matters: improving the guest experience
By partnering with Archie, Gerber Group’s team has won back the time they’d lost searching for tax forms and emailing contractors.
Now, everyone simply logs into Archie to get what they need — whether that’s an accountant looking for a W-9 or a vendor checking in on payment status.
Here’s a snapshot of the savings so far:
5+ hours per month
2x faster vendor onboarding
Scaled ops without adding headcount
Looking forward, Gerber Group plans to continue scaling operations — without the time-sink of invoicing. That’s a huge win for a team eager to keep opening more bars, nightclubs, and restaurants. Since his time is no longer being eaten up by payments, Clemente can spend more time programming these venues and designing an incredible guest experience.
Interested in streamlining your payments? Book a personalized demo with Archie today. We’ll help you organize your contractors, handle compliance in the click of a button, and stop chasing down 1099s for good.